← Back to App
Legal Document

Privacy Policy

Last updated: May 6, 2026  ·  Effective immediately

01

Overview

The Grind HQ ("we," "us," or "our") is a personal productivity application operated by M. Usman. We are committed to protecting your personal information.

This Privacy Policy explains what data we collect, how we use it, and your rights regarding your information when you use thegrindhq.com.

02

Information We Collect

We collect only what is necessary to provide the service:

  • Account Information: Email address and password (or Google OAuth token) used to create your account.
  • Profile Data: Username, age range, and optional profile photo you provide.
  • App Content: Tasks, schedules, non-negotiables, skills, reflections, and day scores you create within the app.
  • Voice Input: Audio recordings processed via OpenAI Whisper for speech-to-text. Audio is not stored after transcription.
  • Usage Data: Basic app interaction logs for debugging and performance improvement.
03

How We Use Your Information

  • To provide, maintain, and improve The Grind HQ service.
  • To authenticate your identity and protect your account.
  • To power the NEXUS AI agent with your personal productivity data.
  • To send app-related notifications (task alarms, reminders).
  • To analyze aggregate usage patterns and improve the product.

We do not sell your personal data to third parties. We do not use your data for advertising purposes.

04

Third-Party Services

The Grind HQ uses the following third-party services to operate:

  • Supabase — Database and authentication (supabase.com)
  • Vercel — Hosting and deployment (vercel.com)
  • Anthropic Claude API — AI assistant features (anthropic.com)
  • OpenAI Whisper API — Voice-to-text transcription (openai.com)
  • Google OAuth — Optional Google sign-in (google.com)

Each of these services has their own privacy policies. We encourage you to review them.

05

Data Storage & Security

Your data is stored securely on Supabase's servers with Row Level Security (RLS) enabled — meaning only you can access your own data.

We implement industry-standard security measures including encrypted connections (HTTPS/SSL), secure authentication tokens, and access controls. However, no system is 100% secure and we cannot guarantee absolute security.

06

Your Rights

You have the right to:

  • Access all personal data we hold about you.
  • Correct inaccurate or incomplete information.
  • Delete your account and all associated data at any time.
  • Export your data in a readable format upon request.
  • Opt out of non-essential communications.

To exercise any of these rights, contact us at the email below.

07

Children's Privacy

The Grind HQ is not directed to children under the age of 13. We do not knowingly collect personal information from children under 13. If you believe we have inadvertently collected such information, please contact us immediately.

08

Changes to This Policy

We may update this Privacy Policy from time to time. We will notify users of significant changes via the app or by email. Continued use of The Grind HQ after changes constitutes acceptance of the updated policy.

09

Contact Us

For any privacy-related questions, data requests, or concerns:

Legal Document

Terms of Service

Last updated: May 6, 2026  ·  Effective immediately

01

Acceptance of Terms

By accessing or using The Grind HQ ("Service") at thegrindhq.com, you agree to be bound by these Terms of Service. If you do not agree to these terms, please do not use the Service.

These Terms apply to all users of The Grind HQ, including free and paid subscribers.

02

Description of Service

The Grind HQ is a personal productivity application that provides:

  • Task scheduling and timeline management
  • Non-negotiable habits tracking
  • Skills and self-development tracking
  • AI-powered productivity coaching via NEXUS
  • Voice input for task creation
  • Day scoring and performance analytics
  • Daily reflection journaling
03

User Accounts

  • You must provide accurate and complete information when creating an account.
  • You are responsible for maintaining the confidentiality of your account credentials.
  • You are responsible for all activity that occurs under your account.
  • You must notify us immediately of any unauthorized use of your account.
  • One person may not maintain more than one active free account.
04

Acceptable Use

You agree not to:

  • Use the Service for any unlawful purpose or in violation of any regulations.
  • Attempt to gain unauthorized access to any part of the Service or its infrastructure.
  • Reverse engineer, decompile, or disassemble any part of the Service.
  • Use automated tools to scrape, crawl, or extract data from the Service.
  • Transmit harmful, offensive, or malicious content through the Service.
  • Impersonate any person or entity or misrepresent your affiliation.
05

Subscription & Payments

The Grind HQ offers the following plans:

  • Free: Limited access to core features.
  • Basic ($1/month): Full access to all core features including NEXUS AI.
  • Pro ($5/month): Everything in Basic plus premium voice features.

Subscriptions are billed monthly. You may cancel at any time. No refunds are provided for partial months. Prices are subject to change with 30 days notice.

06

Intellectual Property

The Grind HQ, including its design, code, branding, and content, is owned by M. Usman. All rights reserved. All rights reserved.

You retain ownership of all content you create within the app (tasks, reflections, journal entries, etc.). By using the Service, you grant us a limited license to store and process your content solely to provide the Service to you.

07

Disclaimer of Warranties

The Service is provided "as is" and "as available" without warranties of any kind, either express or implied. We do not warrant that:

  • The Service will be uninterrupted or error-free.
  • Any errors or defects will be corrected.
  • The Service is free of viruses or other harmful components.
  • Results obtained from the Service will be accurate or reliable.
08

Limitation of Liability

To the maximum extent permitted by law, The Grind HQ and its operator shall not be liable for any indirect, incidental, special, consequential, or punitive damages resulting from your use of or inability to use the Service.

Our total liability for any claims arising from your use of the Service shall not exceed the amount you paid us in the 3 months preceding the claim.

09

Termination

We reserve the right to suspend or terminate your account at our discretion if you violate these Terms. You may delete your account at any time through the app settings.

Upon termination, your right to use the Service will immediately cease. We may retain certain data as required by law or for legitimate business purposes.

10

Governing Law

These Terms shall be governed by and construed in accordance with the laws of Pakistan. Any disputes arising from these Terms shall be subject to the jurisdiction of courts in .

For users outside Pakistan, local consumer protection laws may apply in addition to these Terms.

11

Contact

For any questions about these Terms of Service: